PPA Management Interview Questionnaire

Sample Report

PRIVATE & CONFIDENTIAL - J THOMAS

CHARACTERISTICS

Compliant, disciplined, sometimes overly dependent, careful, systematic, precise, diplomatic, accurate, persuasive, friendly, communicative, dependable, deliberate, persistent, thorough, good listener, kind, accommodating, lenient, hesitant, mild, sometimes indecisive, non-demanding and non-aggressive.

MANAGEMENT COMPATIBILITY

J Thomas has specialist/technical/administrative characteristics and as such is likely to manage people through his expertise and example of hard work. He is a perfectionist by nature, likes to be given clearly defined work parameters and needs a supportive superior who is willing to discuss and advise if necessary. J Thomas has an innate need to get things right and as such sets himself and others very high standards. He adheres to rules and procedures and strives to maintain quality in all his dealings. He has the ability to organise and plan his work and also the persistence to see a job through to conclusion. He can cope with routine administrative duties. Decision making should be within his area of expertise and there should be little need for snap decision making.

J Thomas could have problems dealing with a general management function. He is a non-demanding, non-aggressive person who dislikes face to face confrontation. As a result he could find disciplining stronger people than himself a difficult duty. He tends to support his team, and can at times be over-tolerant of non-producers. Quicker moving colleagues or subordinates could find J Thomas frustrating. They may see him as inflexible, nit-picking and lacking in confidence when he is reluctant to make decisions.

J Thomas may be better suited to a specific area of expertise. The environment should be friendly and wherever possible free from confrontation. The position should offer security of situation and the work parameters should be clearly defined

INTERVIEW HINTS

Start the interview in an easy going manner. Allow this amiable person to relax and feel comfortable. If the role is of a specialist nature draw out J Thomas's ideas and generally let him contribute to the meeting.

If however the requirement is for an assertive person who has the ability to manage and deal with people of multi-disciplines, then it is important to begin to place pressure on J Thomas. Speed up the interview, challenge his observations, generally concentrate on the perceived weaknesses in terms of the role and watch his reactions. Could he stand up to people who are stronger than himself or is he likely to back off in order to keep the environment friendly and free of trouble and hassle?

INTERVIEW QUESTIONS

We recommend that you follow your usual interview technique with regard to CV, education, experience, knowledge and other special needs. The following questions have been selected to assess J Thomas's potential shortfalls in relation to the selected type of role. The full battery of questions should be used.

Discussion objective "D"

• Is J Thomas sufficiently committed for a management role.
• How important is total commitment to management.
• Can you give me an example of managers you know who are totally committed to their job.
• Are they successful and what edge do they have over others.
• How committed would you be if offered this position.
• Would you give up everything to achieve your objectives.
• Give me two or three examples of occasions which showed you were totally committed.

Discussion objective "i"

• Will J Thomas have enthusiasm and interest in the people he manages?
• Are you comfortable with people at first meeting.
• Would working alone worry you.
• How well do you motivate and enthuse others.
• Have you ever had unenthusiastic people working for you.
• How did you communicate with such people.
• What do you think motivates a good team.
• Give me some examples of your experience in motivating others.

Discussion objective "S"

• Does J Thomas really know himself and recognise the problems he could encounter if the job was a fast moving, general management role?
• Explain what you understand by the terms aggressive, assertive and submissive.
• Which of those terms best describes you.
• Do you think an assertive person normally gains results quicker than a submissive person.
• What makes you say that.
• What problems could an assertive person have in this management role.
• What problems could a submissive person have in this management role.
• Where do you think your weaknesses would be for this role.

Discussion objective "C"

• As J Thomas prefers standard operating procedures, would he be able to cope if the job called for flexibility in an environment laced with variety and change?
• How do you feel about being given a job if you were not given the necessary guidelines to work from.
• How important is it that your superior gives you clearly defined parameters from which to work.
• Can you describe to me in detail what you would want from your team if you were the manager.
• How would you feel if you and your team were not able to work to specific guidelines.
• What would you do about it.
• Do you think I would be specific in setting objectives.
• What makes you think that.