Employers' Guide to HR

Employment Letters

Our range of template letters cover a wide variety of employment situations and can be customised to suit your own needs. Our letters are all in Microsoft Word format.

Downloads in this section:

1 April 2007 - Insufficient Notice of Early Return Valid for all babies due on after 1 april 2007. Mother who wish to return before the expiry of their maternity leave need to give 8 weeks notice. £15.00	Acknowledgement Of Application To be issued to all candidates who apply for a job £ FREE
Acknowledgement Of Grievance To be issued to all employees who raise a formal grievance £5.00	Changing Maternity Leave Start Date To be sent to an employee who has given the Company notice that she wishes to change the date that she wants to commence her maternity leave. Valid before and after 1 April 2007. £5.00
Commencing Maternity Leave - paid Valid for all births where the mother has more than 26 weeks service at 15 weeks before her date of confinement. Last updated 5th October 2008. £15.00	Commencing Maternity Leave - Unpaid Valid for all births where the mother has less than 26 weeks service at 15 weeks before her date of confinement. Last updated 8th October 2008. £15.00
Commencing Paternity Leave To be sent to an employee who has 26 weeks’ or more service as at the beginning of the 15th week before the EWC, who has informed the Company of his partner’s pregnancy and has submitted a start date for his leave. £15.00	Completion Of Probation To be sent to an employee who has successfully completed their probation period £7.50
Confidentiality Agreement To protect your Company against the divulgence of confidential information £15.00	Disciplinary Appeal Invite Letter You would use this when inviting an employee to an disciplinary appeal meeting £7.50
Disciplinary Appeal result letter This letter you would issue once the decision has been made £7.50	Disciplinary Hearing Invite To be sent to an employee who is requested to attend a disciplinary hearing. Explains their right to be accompanied as required in the Employment Relations Act 1999 £15.00
Early Return From Maternity Leave To be sent to an employee who has informed the Company that she wishes to return early from maternity leave. Valid before and after 1 April 2007. £5.00	Employment Reference Request To be sent to a previous employer to request a reference for a job applicant £7.50
Final stage of disciplinary procedure - dismissal To be sent to an employee who is being dismissed as the final stage of the disciplinary process. £10.00	First verbal warning To be issued to an employee who has received a formal verbal warning. £15.00
First written warning To be issued to an employee who has been informed that they will be issued with a first written warning £15.00	Flexible Working Request Accept Letter A letter used to write to employees to confirm acceptance of their submitted request to work flexibily. £10.00
Flexible Working Request Denial Letter It may not always be possible to accept a request for employees to work flexibly. This letter details how you would write to an employee to reject their request. £10.00	Invite For First Interview To be sent to a candidate to invite them for a recruitment interview £ FREE
Leaving Employment Letter To be issued to an employee who has resigned and is leaving the Company. £15.00	Miscellaneous: Loan Agreement To be issued and signed by an employee who is taking out a loan with the Company £7.50
Notification Of Promotion To be issued to an employee who has been promoted. £5.00	Notification of suspension To be issued to an employee who is to be suspended from work pending an investigation £7.50
Personal Reference Request To be sent to a job applicant's personal referee £7.50	Provisional Offer Of Employment To be issued to a job applicant provisionally offering them a position with the Company £15.00
Redundancy At Risk Letter Click on the link below to download a letter confirming the first discussion surrounding potential redundancies. £15.00	Rejection Letter To be sent to a job applicant whose application is not being progressed £ FREE
Reply To Reference To be sent to an employer who requests a reference about a previous employee £7.50	Response Following Grievance Investigation To be sent to an employee who has raised a formal grievance once the investigation is complete £7.50
Retirement - Notice of impending retirement Under the new Age Discrimination Regulations a Company needs to give notice to employees of their impending retirement. Use this template letter. £10.00	Retirement Meeting - an Invite Letter This template letter will guide you to correctly invite an employee to a meeting to discuss their returement £10.00
Retirement Meeting - Confirmation of Meeting Outcome This letter is used to write to an employee following a meeting to discuss retirement. It covers both acceptance and rejection of the request. £10.00	Salary Review Notification To be sent to an employee who has received a salary review £5.00
Second written warning To be issued to an employee who has been informed that they will be issued with a final written warning £15.00	Sponsorship agreement To be issued when a Company pays for an employees training/further education. This agreement allows the company to reclaim the money if the employee whilst training or withn a certain timeframe afterward. £10.00
Training Agreement To be issued to and signed by an employee who is to receive a significant amount of training from the Company. Ensures the employee has to repay the cost of training if they leave the company within a certain timescale £15.00	Unauthorised Absence To be issued to an employee who is absent from work but has failed to inform the Company of the reason for their absence. Should be sent by recorded delivery. £15.00
Variation Of Terms And Conditions To be issued to and signed by an employee who has agreed to a change in their terms and conditions of employment £7.50	Working Time Opt Out To be signed by an employee who wishes to opt out of the 48 hour working week limit under the Working Time Regulations 1998 £15.00